16 Open Source Project Management Tools

PROJECT CONTRACT

Get aligned with your stakeholders by defining all relevant information such as your project objectives, limitations, and deliverables. Also, define the rough base dates and determine the project sponsor and manager. This module stores all data within a structured template and allows a formal approval process to get your project officially started.

- Defining the basic information of your project
- Visible to all project participant to ensure same understanding
- Defining objectives, limitations, and deliverables
- Standard contract report via PDF-export
- Automatic approval process to get project officially started

Organization

Invite all project participants into your project. The organization module stores all contact information, allows to build a visual organization tree for your project and allocates roles to the team members. Furthermore you can create dedicated departments and teams and manage communication through individual distribution lists for meetings and reports.

- Comprehensive contact list of all participants
- Contacting individual participants instantly via email, phone, and social media
- Visual organization tree, including avatars of all participants
- Defining project roles
- Defining project departments, teams, subteams
- Managing communication and meetings via creating individual distribution lists
- Defining project roles

PHASES & MILESTONES

This module is the main project planning tool. Frame and structure your project on a high level by splitting it into phases and subphases and define milestones to highlight important events. It allows you simple tracking as the project proceeds and visualizes the timeline for reporting purposes.

- Planning basic project structure
- High-level visualization of project progress
- project timeline management
- Differentiating between milestones and key-milestones for reporting processes
- Defining responsibilities for each phase and milestone

TASK MANAGEMENT

Daily project work with all project participants happens here! All work needed to execute the project is broken down to individuals tasks. You can not only delegate tasks to your team members, you can also define additional roles (according to RASCI) and ensure individual collaboration for each task. All participants within the task will receive email notification about all changes.
Some highlights of this module are:

- Email notification of participants within one task
- Search and filter function
- Commenting function
- Adding subtasks
- Document attachment
- Copy and Paste existing tasks
- Scheduling
- Cost Planning
- Tracking task progress
- Traffic light for task condition
- Highlighting single tasks with individual labels
- RASCI assignments

INTERNAL COSTS

Cost information within all tasks is aggregated into graphs. Here you can simply can monitor your planned, forecasted, and actual costs of your entire project. CAMPR differentiates here between internal costs, means cost circulation within your own organization, and external costs for e.g. third parties involvement and invest.

EXTERNAL COSTS

Cost information within all tasks is aggregated into graphs. Here you can simply can monitor your planned, forecasted, and actual costs of your entire project. CAMPR differentiates here between internal costs, means cost circulation within your own organization, and external costs for e.g. third parties involvement and invest.

RISKS & OPPORTUNITIES

Risk management has a significant influence on your project success. The module “Risks & Opportunities” makes it simple for you to track possible outcomes and allows you to act accordingly. Create new risks and perform a qualitative risk analysis first, to prioritize them accordingly to probability and impact. Quantitative analysis of time and cost impact for top risks and opportunities encourages you and define strategies and making quick decisions.

- Identifying risks
- Qualitative analysis
- Quantitative analysis
- Visual risk matrix
- Defining potential risk budget automatically
- Automatic project risk reporting

GANTT CHART

Plan and keep track of your project according to time and the proper sequence. The Gantt-Chart is the ideal project timeline management tool. It visualizes all phases, milestones and tasks and let’s you modify them. To view more details of a specific task is accessible by just one click.

RASCI MATRIX

To perform a task is often not a one-person-show. That’s why CAMPR offers a module where you can define how is collaborating and in which role. Beside who is responsible and is accountable for this work, you can define multiple people to support and consult during execution as well which persons need to be informed. Within this module you can intuitively define roles for each single task. The individual participants will be automatically informed via email notification.

- Efficient defining of individual roles and responsibilities
- Intuitive user interface
- Defining situational collaboration of participants throughout project lifetime
- Highly visual and accessible for all project participants to ensure same understanding
- Using widely used RASCI-logic

WBS

While there are many ways to structure each project, it has essential impact on how efficient you can plan, execute, control it. CAMPR offers you an module to visualize your project structure by using a tree structure to easily show how different tasks and milestones are feeding into certain sub-phases and phases. Also, it provides an overview of the entire project condition in real time, enables to tracking down where potential problems could occur, and allows to get more details about each phase, milestone, and task with just one click.

- Highly visualization of entire project structure
- Dynamic user interface
- Easy access to detailed information of phases, milestones, and tasks

MEETINGS

The meeting module is pretty powerful and comprehensive when it comes into managing your meetings. It enables you to define dedicated participant groups according to certain topics as the project moves on and to plan the individual meeting schedules efficiently.
Each meeting comes with the corresponding agenda and objectives to stay focused. Information, todos and decisions during the meeting are recorded and stored within the module and distributed immediately to your team via the standardized reporting function.

- Efficient meeting schedules with defined individual participant lists
- Standardized meeting template
- Efficient meeting planning by defining objectives and agendas
- Meeting calendar invitations via email through CAMPR
- All information throughout project lifetime stored
- Standardized meeting reports via email notification
- PDF-exports of meeting reports
- Automatically carrying over all todos, information, decisions within specific meetings as long as those items remain active
- Feeds into overall project report

TODOS

Todos within CAMPR are demands which prompting certain actions which for example occur during certain project meetings. Todos can be small demands (e.g. Ms X should call Mr Y to receive information) or can feed into new or existing task if more efforts are needed. Across all meetings, CAMPR creates a todo-list to keep track of all items.

- Meta-todo-list with automatic migration from all meetings
- Storing all todos (active and closed items) through entire project
- Feeding (Active items) automatically into project report

INFOS

Infos within CAMPR are general information for the project team which occur during certain project meetings. Infos are not prompting for immediate action and can be e.g. the date for a milestone-celebration-party, a coworker is working remotely next week, etc. Across all meetings, CAMPR creates a Info-list to keep track of all items.

- Meta-info-list by feeded automatically across all meetings
- Storing all infos (active and closed items) through entire project
- Feeding (Active items) automatically into project repor

DECISIONS

Making decisions are essential at any time during project execution. Within CAMPR you plan and request required decisions and provide fundamental, related information to support this process. CAMPR lets you define the status of each decision (open and close) to keep track and store this information for the entire project lifetime. Decision making is included into the entire meeting management functionality.

- Meta-decision-list by feeded automatically across all meetings
- Actively claiming required decisions to ensure project process
- Providing all fundamental information at one place, including attaching documents
- Keeping track and follow up on all decisions through entire project
- Feeding (Active items) automatically into project report

STATUS REPORT

Project Reports in Real-Time! CAMPR provides you a fully automatic report which integrates all relevant project information from all active modules of the project in a nutshell. This powerful function is a time saver, since editing project documents is reduced to a minimum. Creating a new project report is a one-click-effort, distributed to relevant stakeholders via email and PDF-Export, and stored within CAMPR through project lifetime for reference later.

- Real time comprehensive project report
- One-Click instant reporting
- Comprehensive project information from all active modules of the project
- Standardized project report
- Generates a project status trend chart over time
- Stored within the database for reference
- PDF-Export
- Automatically distributed via Email to a predefined list of stakeholders

CLOSE OUT REPORT

Closing a project in a structured manner, by reflecting performance and retaining new experiences during project execution is an essential for improving your organization and important input for new projects. CAMPR provides a standard to perform lessons learned continuously with your teams and to establish a standard for closing project formally.

- Continuous lessons learned in standardized manner
- Storing information about performance and new experience in on place for each project
- Formalized project close-out process
- PDF-Export